A review of the status of the budget should be presented to the Conference Board at least once per year. The first budget is usually approved a few years in advance of the ICASSP and must be revised in the year preceding ICASSP to reflect more accurate income and expense estimates. The final registration fee structure is submitted to the Conference Board one year (sometimes six months) prior to ICASSP, incorporated into a revised budget for approval. The Treasurer is expected to attend the Conference board meeting held one year in advance of ICASSP to present and discuss this revised budget. The Treasurer is also expected to attend the Conference Board meeting held at the ICASSP to report on the current ICASSP finances.
After ICASSP, the Treasurer submits the books to the IEEE for auditing and prepares a final report which includes a detailed accounting of the income and expenditures. The accounting should contain sufficient detail to provide guidance for future ICASSPs budgets. The final report should also include useful advice for future ICASSP Treasurers.